Data storage and transfer

DaMBIC data policy

The policy on data transfer and storage is as follows:

  • To protect the instrument computers NEVER use USB drives to move your data.
  • If you would like to access the internet, please bring your own laptop and use the WiFi. For security reasons, surfing the internet, downloading files from the internet, checking your e-mail account etc. are not allowed from DaMBIC computers.
  • DaMBIC is not responsible for users data, but SDU users of DaMBIC are provided access to a convenient and safe data transfer- and storage system, the Villum Data Server (VDS). Uploaded data will be stored here in at least 3 years (if the storage is not full before that, in this case we will need to delete old data).
  • Users will be provided Write-Once-Read-Many (WORM) access. This means that you cannot delete anything on the VDS (not even change a folder name, so upload pre-named folders).
  • If you do not have access to the VDS already (please test this first), contact DaMBIC administrators and they will contact IT service at SDU on your behalf.
  • Please, transfer your data from the microscope PCs to the VDS on a regular basis, ideally after each session. Otherwise DaMBIC staff will have to delete general microscope PC data more often, which theoretically involves a risk of data loss.
  • Users are in charge of moving their data from the local microscope PC hard drives to the VDS. All acquired data will be deleted from the instrument PCs at regular intervals and can then not be restored.
  • Responsibility: Professors/group leaders are responsible that their students follow the above mentioned rules.
  • NB. the VDS is not suitable for person-sensitive data. If you work with samples under GDPR restrictions, contact the DaMBIC staff to find a solution.

How to use the Villum data server (VDS) on the microscope PC

  1. Log onto the VDS via the shortcut on the PC desktop "SDU LAB 20XX.bat" and follow the instructions. Chose the correct drive and log in using your credentials: "domain\user_name" or your complete email and password. Remember to disconnect after the data has been transferred.
  2. Data organization: Transfer your acquired data (easiest done as one complete and named folder) to: BMBdata (\\adm.c.sdu.dk\adm-data\nat) (Z:)\Bioimaging\DaMBIC\[instrument name]\[User name].
  3. If needed, users can get help with their folder organization from DaMBIC administrators.

How to use the Villum Data Server (VDS) on your own PC

  1. To connect to the VDS, you need to be on the SDU network or use a VPN connection with your SDU credentials (XX@student.sdu.dk accounts do not have access - in that case you need a "spec" account).
  2. VPN installation can be found at: https://any.sdu.dk. See guidelines to VPN installation here. Remember to use the username that has access to VDS.
  3. Access to your data can be obtained by mapping the network folder: "\\adm.c.sdu.dk\adm-data\nat\BMBdata" (see image below).
  4. Any issues with SDU network or VPN are best solved by contacting SDU IT servicedesk directly.

Mapdrive01

Mapdrive02

How to use the Villum Data Server (VDS) on your own MAC

  1. To connect to the VDS, you need to be on the SDU network or use a VPN connection with your SDU credentials (XX@student.sdu.dk accounts do not have access - in that case you need a "spec" account).
  2. VPN installation can be found at: https://any.sdu.dk. See guidelines to VPN installation here. Remember to use the username that has access to VDS. For Spec-users; at the first time of login using VPN, try using "[domain]-sdu\spec-[username]" where [domain] is either "nat", "sun", "kbm" or "igt".
  3. Access to your data can be obtained by mapping the network folder: "smb://adm.c.sdu.dk/adm-data/NAT/BMBData" (see image below).
  4. Any issues with SDU network or VPN are best solved by contacting SDU IT servicedesk directly.

VPN mac 03

VPN mac 04